Medicine Summer School: conditions of offer

Any offer of a place on the UCLan Medicine Summer School course (“the Course”) made to you by the University is on the basis that in accepting such an offer you agree to the following terms and conditions, which form part of the contract between you and the University. That contract comes into force when we inform you that you have been awarded a place on the Course through the sending of an acceptance letter to you.

We try to make sure information provided in your offer is accurate. However, sometimes errors may occur. If we become aware of any errors after we send your acceptance letter, we will provide you with the correct information by the same means as the acceptance letter was sent. Any subsequent acceptance of a place by you will be deemed to be on the basis of the corrected information.

Any conditions attached to the offer of a place on the Course must be met by you, failure to meet those conditions will result in your offer of a place on the Course being automatically withdrawn and the contract will terminate. It is your responsibility to obtain any visa, failing which your offer to the Course may be withdrawn. The University will provide you with confirmation of your studies to assist you in obtaining the visa.

Details of the of all fees payable for a place on the Course are set out on the UCLan Online Store (“the Store”). Payment of the fees for the Course must be made through the Store. The various costs that are included within the Course fees are set out in your acceptance letter – these are the costs that are mandatory for the Course to be completed.

Prior to starting the Course (or by any earlier date set out in your acceptance letter) you must make arrangements satisfactory to the University for the payment of your deposit (if any) and fees. Failure to make payment on time could result in your place on the Course being withdrawn.

The Standard Additional Costs document provides an indication only of living expenses that do not relate to the course of study (and for which you are solely responsible).

In accepting an offer of a place on the Course, you are agreeing to comply with the provisions of all the University’s student policies that apply to enrolled students as amended from time to time. The current policies will be made available to you prior to your purchase of a place on the Course on the Store and a copy will also be provided to you alongside your acceptance letter. These and any updated copies will also be available on the University’s student policies page.

The University reserves the right to make reasonable changes to its policies where in the opinion of the University this will assist in the proper delivery of education. Any changes will normally come into effect at the start of an academic year (usually September in any calendar year), although may be introduced during an academic year where the University reasonably considers this to be in the interests of students or where this is required by law or other exceptional circumstances. The University will take reasonable steps to minimise disruption to students wherever reasonably possible. Updated policies will be made available on the University's website and may be publicised by other means so that students are made aware of any changes.

The University will be responsible for organising accommodation during the Course and each student shall ensure that they are aware of and shall comply with all applicable rules and regulations applicable to the accommodation which the University makes available to them (including but not limited to those set out from time to time on UCLan’s student polices page as further set out in the acceptance letter.

The University will make reasonable efforts to provide educational services as described on the Store and in all other documents issued by it, to appropriately enrolled students. Sometimes circumstances beyond the control of the University mean that it cannot provide such educational services. Examples of such circumstances include:

(a) industrial action by University staff or third parties;
(b) the unanticipated departure of key members of University staff;
(c) power failure;
(d) acts of terrorism;
(e) damage to buildings or equipment;
(f) the acts of any governmental or local authority; or
(g) where the numbers recruited to a course are so low that it is not possible to deliver an appropriate quality of education for students enrolled on it.

In these circumstances, the University will take reasonable steps to minimise the resultant disruption to those services and to affected students, by, for example, offering affected students the chance to move to another course or institution, or by delivering a modified version of the same course. To the full extent that is possible under the general law the University excludes liability for any loss and/or damage suffered by any applicant or student as a result of those circumstances.

The University does not exclude or limit its liability for:

(a) death or personal injury caused by its negligence or the negligence of its employees, agents or subcontractors; or
(b) fraud or fraudulent misrepresentation.

The University does not accept responsibility and expressly excludes liability to the full extent possible under the general law for loss or damage to students’ property or for infection of students’ equipment caused by computer viruses, and for the consequences of any such damage.

The University will use reasonable efforts to ensure it does not make changes to the material information relating to the Course after you have accepted an offer. However, sometimes this may be necessary for (by way of example) one or more of the following reasons:

(a) to enable the delivery of a better quality of educational experience to students enrolled on the course, including to account for feedback from previous and existing students;
(b) to account for changes in theory, recent research and best practice so as to ensure the course content is accurate, up to date and serves the best interests of students;
(c) to meet new or revised legal, regulatory, professional standards and requirements of accrediting bodies;
(d) where it is expressly stated that the Course may be subject to changes or cancellation for specific reasons; and
(e) due to circumstances outside the reasonable control of the University.

The University will carry out an assessment before implementing any changes and will only implement them if the University reasonably considers the change to be fair or unavoidable. In making any such changes, the University will aim to keep the changes to the minimum necessary to achieve the required purpose and will notify affected students in advance about any changes that are required. If you disagree with the University’s assessment in this regard, you may raise your concern under the University’s complaints procedure.

Should the University wish to implement changes to the material information relating to the Course for reasons other than those outlined above then the University will notify affected students (or representatives appointed on behalf of such students where those affected are significant in number) and where appropriate will engage in a process of consultation accordingly.

If the University changes the material information relating to the Course and you are not satisfied with the changes, you should notify the University in writing within 14 days of receiving information about the change. The University will inform you of other similar alternative courses or modules (as the case may be). If no alternative is suitable to you, you will be entitled to withdraw from the Course and we will refund any fees you may have already paid to the University.

The University will not cancel the Course within 30 days prior to your enrolment or afterwards unless due to circumstances outside the reasonable control of the University. In the event of cancellation of the Course, the University will use its best efforts to let you know as soon as reasonably possible, inform you of any suitable alternative courses and if such alternatives are not suitable you will be entitled to withdraw from the Course and receive a refund of feespaid.

The University welcomes applications from those with disabilities and is committed to discharging its duty under the Equality Act 2010.

If you have a disability and have not declared it, you are encouraged to do so by contacting +44 (0)1772 892593.

For more information about the University’s commitment to supporting those with disabilities please see the University’s disability policy, the guidance to the disability policy and the admissions policy which are all available on our student policies page.

You have a statutory right to cancel this contract within 14 days of it being made without giving any reason. This period expires 14 days after the date on which you accept your offer of a place on the Course.

To exercise the right to cancel, you must inform the University of your decision to cancel this contract by a clear statement (e.g. a letter sent by post, fax or e-mail). You may also use the information provided in the model cancellation example below, but it is not obligatory. The University is very happy for you to just send an email to the Medicine Summer School Team.

It is sufficient for you to send your communication concerning your exercise of the right to cancel before the cancellation period has expired.

If you cancel this contract as set out above, the University will reimburse to you all payments received from you. The University will make the reimbursement without undue delay (using the same means of payment as you used for the initial transaction, unless you and the University have expressly agreed otherwise) and not later than 14 days after the day on which it is informed about your decision to cancel this contract.

If the Course is due to begin within 14 days of the date on which you completed your order for a place on the Course, you are expressly agreeing that the service should begin within the cancellation period. If you subsequently decide to cancel the contract within the cancellation period, you may be liable to pay a proportion of fees to cover the period from the commencement of the University’s service to you to the date of cancellation.

If you cancel the contract after the 14-day cancellation period noted above has expired then, depending on when and for what reason you cancel the contract, you may be liable to pay a proportion of fees to cover the period from the commencement of the University’s service to you to the date of your cancellation.

To see how the University uses the personal information you provide to us, please see the privacy notice for the Course. A copy of which will be provided to you in your acceptance letter.

For a full list of the purposes for which the University processes personal data, please see its entry on the register of data controllers held by the Information Commissioner.

If any provision of the contract between you and the University is held to be void or unenforceable in whole or in part by any court or other competent authority, that contract shall continue to be valid as to the other provisions contained in it and/or the remainder of the affected provision.

The contract between you and the University shall be governed by and construed in accordance with the laws of England and Wales and the parties agree to submit to the jurisdiction of the courts of England and Wales.

The University’s contract with its students does not confer third party benefits for the purposes of the Contract (Rights of Third Parties) Act 1999.

Use the details below as a template to send an email to the Summer School Team.

I hereby give notice that I wish to cancel my contract with the University to study at the Medicine Summer School.

Name of student:

D.O.B. of student:

Address of student:

Date: