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Graduation booking form

Our booking form is now closed.

For further enquiries please contact our graduation team by email at graduation@uclan.ac.uk or by phone on +44 (0)1772 892447.

Graduation – December 2021

It is the responsibility of the student graduating to read through and understand the Terms and Conditions below. Registering for your Graduation Ceremony constitutes your acceptance of these terms.

Location, date and time of ceremonies

University of Central Lancashire, Foster Building, Kendal Street, PR1 2HE

Monday 13 – Friday 17 December 2021

Three ceremonies per day, 10am, 12.30pm and 3pm

All graduands will receive a confirmation email with their allocated ceremony date.

Dress code and gown hire

Please wear a formal/smart outfit. All graduates are required to wear the University’s academic dress of a cap and gown.

Inclusive support requirements

You should inform us of any inclusive support requirements you or your guests have when registering for your ceremony. If requirements are not notified in advance, we cannot guarantee that appropriate arrangements will be possible on the day.

Please contact the Graduation team to let us know of any inclusive support requirements for graduands or guests.

Cancellation of your attendance at Graduation

If, after registering to attend, you find you are unable to attend your Graduation ceremony, you should inform the Graduation team as soon as possible by emailing graduation@uclan.ac.uk. Should you be unable to attend Graduation, your guests will not be eligible to attend either.

It is your responsibility to inform any Graduation suppliers that you have ordered goods or services from.

Ticket allocation and registration

You should register for your ceremony via the link provided in your invitation email. Invitations to register are sent from graduation@uclan.ac.uk

To attend your graduation ceremony, you must register by the deadline noted in your invitation email. If you register after this date, we cannot guarantee that you will be able to attend.

Tickets are free of charge and include a complimentary drink per graduand and up to two guests. Graduands may apply for up to additional tickets to their 2 guests but the University can only guarantee that you will be allocated 2 guest tickets.

Tickets are not posted to you. You simply collect them from the Registration Desk on the day of your Ceremony. You will be notified by email of your ticket allocation.

Registration, Ticket Collection and Gown Hire will all be signposted when you arrive on your graduation day, and there will be staff around to help and guide you to where you need to be.

Guest tickets are not transferable. If a guest is unable to attend graduation on the day, they must return their guest tickets to the Graduation team.

Seating arrangements

Graduands are given a reserved seat number in front of the stage. It is important that you sit in the seat reserved for you so that the order of presentation is correct.

Guest seating surrounds the graduate seats in the hall.

Tickets for children

Children under the age of 2 do not require tickets and may sit on an adult's lap, not on a seat. Children aged 2 and over require a guest ticket for entry to the ceremony.

If a child is disruptive, the Graduation team reserve the right to ask the guest and the child to leave the ceremony and watch the live broadcast in an alternative venue.

Late arrivals

You and your guests should arrive in good time for your graduation. Arrival times for your ceremony will be provided to you via email before the event. Please aim to arrive two hours before your ceremony is due to begin. If you arrive after this, you may struggle to move through the registration, photography and gowning process in time for the start of your ceremony.

Graduands and guests arriving late may not be admitted, and their seats may be re-allocated.

Right to refuse entry

The University of Central Lancashire reserves the right to ask any person to leave the Graduation Ceremony venue if they act in any manner which is disruptive to the proceedings or to other attendees.

Threatening behaviour

Abusive and aggressive behaviour prior to or on the day of your ceremony will not be tolerated by the Graduation Team. The University of Central Lancashire reserves the right to ask any person acting in a rude, aggressive or violent manner to leave campus.

Travel and accommodation

The University cannot be held liable for the cost of any travel arrangements or accommodation made by you or your guests.

Contact with current students

The Graduation Team contacts students using the contact information in your online record. It is your responsibility to keep these details up to date. If you cannot access your on-line record to update contact details, please contact graduation@uclan.ac.uk

Contact with students that have left the university

We make every effort to contact students that have left the university, however, if your contact details have not been updated in the university system, we may be unable to do so. To change your details please contact graduation@uclan.ac.uk

Date and time

The dates and time of the ceremonies are as published. You will be invited to register for the ceremony that is relevant to your School and/or Faculty, and relevant for your degree. It is not possible to attend a different ceremony unless you choose to defer your attendance.

Outstanding debts

Graduands are reminded that tuition fees due to the University should be paid in full before graduation. Students with debts to the University will not be eligible to graduate, please arrange to pay all outstanding debts to the University before the end of your studies to ensure you are eligible to attend. If you are denied entry to the ceremony, the University cannot be held liable for the cost of any travel arrangements, accommodation and gown hire made by you or your guests.

You should contact Customer Accounts on 01772 892183 or 01772 892205 if you need to arrange payment.

Eligibility

Your place at Graduation is subject to your degree being approved by the University Examination Board for your course. Please note that final confirmation of you passing your degree may not be made until after the deadline to register for Graduation.

If your degree is not confirmed by the results publication deadline your registration will be cancelled and any guest allocations you may have received will not be valid. The student should then get in touch with the University gown supplier to request a refund, or defer their gown hire to another ceremony.

Covid-19 Safety Measures

Due to the Covid-19 pandemic, the University of Central Lancashire may have to put additional measures in place to ensure the safe access of graduands and guests to campus. Face covering in crowded indoor spaces are advised and graduands and their guests are asked to take a lateral flow Covid test on the morning of, or night before, their ceremony.

Cancellation policy

In the event that the Graduation Ceremony cannot take place, is delayed, or times for the Graduation Ceremony are changed as a result of any events, omissions, or non-events that are beyond the reasonable control of the University of Central Lancashire, including (without limitation) acts of God, riots, war, acts of terrorism, epidemic or pandemic, UK Government imposed restrictions and/or health and safety guidance related to Covid-19, fire, flood, storm, earthquake or industrial action, the University of Central Lancashire shall not be liable for any losses, direct or otherwise, incurred by Graduates and their guests.

How we use your information

The University’s graduation ceremonies are public events and are significant events for graduates, guests and staff. To see how we use information about you and your guests when you attend a ceremony, including information about photography, video and live streaming at the event, view our graduation privacy notice on our website.

Drones

Drones are not allowed to be used on-campus without prior approval. Approval will not be given to use a drone at the Graduation events.

Visas

If you wish to invite friends and family from outside the UK to your graduation ceremony please visit our International webpage to see what they will need to support their visa If you wish to invite friends and family from outside the UK to your graduation ceremony please visit our International webpage to see what they will need to support their visa application.

If your student visa has expired and you will be living outside the UK at the time of your graduation and wish to return with family or friends to attend your graduation you may need to apply for a visitor visa to return to the UK. You will need your invitation email for your application and can find more information about the application process here https://www.gov.uk/apply-standard-visitor-visa application. You may require your invitation email when you apply.

Additional terms

All campus buildings are non-smoking areas and many have no-smoking zones marked at exits. You and your guests should not smoke within buildings or no-smoking zones.

The University of Central Lancashire may update these terms and conditions at any time.



To see how the University of Central Lancashire uses your information when you become one of our alumni see the Alumni Privacy Notice