EXTERNAL EXAMINERS

Welcome to the dedicated area on the University’s website created and maintained by Academic Quality and Compliance.  This area has been designed to provide External Examiners with access to the latest information regarding the University of Central Lancashire’s quality assurance procedures and practices.

The External Examiner system is an integral part of the University’s quality assurance and enhancement processes.  External Examiners play a crucial role in the maintenance of academic standards, ensuring assessment processes are conducted fairly and in accordance with our academic framework. 

We value the contribution made by External Examiners and draw on feedback to enhance the student experience, learning and teaching and quality processes.   Schools are required to respond formally to suggestions for action from External Examiners.

THE ROLE OF THE EXTERNAL EXAMINER

The functions of an External Examiner are:

  • To verify that academic standards are appropriate for the award.
  • To ensure comparability of academic standards with similar HE programmes across the UK.
  • To ensure that the assessment processes are sound, fairly operated and in line with the University’s policies and regulations.

View Information and Guidance for External Examiners Handbook

RIGHT TO WORK IN THE UK

Your appointment as External Examiner to the University of Central Lancashire is subject to the University receiving evidence of your right to work in the UK.  This evidence must be received prior to your appointment.

In order to comply with the Immigration, Asylum and Nationality Act 2006, all External Examiners must confirm their eligibility to work in the UK.  External Examiners’ eligibility to work in the UK will have to be checked in person for all External Examiners upon appointment.  As External Examiners do not normally attend the University immediately upon their appointment, the following process will apply:

  1. All new External Examiners are asked to return with their completed nomination form a photocopy or scanned copy of documentation verifying their eligibility to work in the UK, as detailed in List A and List B on Right to Work Checklist on the government website. Nomination forms submitted without this evidence will not be processed.
     
  2. All new External Examiners will be invited to a compulsory induction event at the University.  The External Examiner must bring the original documentation verifying their eligibility to work in the UK to be checked by University staff at the event.

In line with the Government's Right to Work Checklist we must see the original evidence of right to work (we cannot accept certified copies). In exceptional circumstances when new External Examiners are unable to attend one of the compulsory induction events, the following options are available:

1. Ahead of your appointment, visit the campus and call into Academic Quality and Compliance, Foster Building Room 117.

2. Review of right to work via live video connection. 

  • Arrange a right to work review at a time to suit you via your telephoning Sue Ballantyne, Academic Quality and Compliance on 01772 892154 or emailing eexaminers@uclan.ac.uk
  • Send your original right to work documents via secure delivery e.g. Royal Mail Special Delivery Guaranteed by 1pm to:

External Examiners
University of Central Lancashire
Academic Quality and Compliance
Foster Building Room 117
Preston
PR1 2HE

Please ensure to include details of your preferred return address for your documentation.   Documents should arrive at our office no later than 48 hours before the planned video link.  You will be able to claim reasonable courier costs as expenses from the University of Central Lancashire (on proof of evidence).

3. The video link will be carried out by a member of AQC staff and the right to work checklist completed.  Your documents will be returned to you via secure courier within three working days of the video. 

Please note that we do not accept certified copies as evidence of right to work.

If you do not provide your right to work documents in accordance with the above procedure, the University will be unable to confirm your appointment as External Examiner or External Adviser and will not be able to set you up on our systems and/or make any payment to you in relation to the role.

INDUCTION

All new External Examiners are required to attend an induction event.  We recognise that all External Examiners have had considerable experience in assessing student work at undergraduate or postgraduate level, however university systems of assessment do vary from one institution to another.

 The aim of our External Examiners Induction event is to provide you with an opportunity to:

  • Complete the necessary Right to Work Check
  • Find out about the role of External Examiner at the University of Central Lancashire
  • Gain an understanding of the systems and practices at UCLan
  • Meet with colleagues from UCLan with whom you will be working
  • Visit the School/tour the campus

  

Available dates for 2019-20 Induction Events are:

Wednesday 2nd October 2019
Wednesday 13th November 2019
Wednesday 1st April 2020

If you would like to attend the above event and have not received an invitation, please contact Sue Ballantyne, External Examiners Administrator via email at eexaminers@uclan.ac.uk

 

UNIVERSITY STRUCTURE


The structure of the University of Central Lancashire is depicted here.

The Academic Standards and Quality Assurance Committee (ASQAC), on behalf of Academic Board is responsible for the External Examiner system at UCLan. An overview of External Examiner reports are produced each year as part of the University’s (previously known as annual monitoring) /continuous course enhancement cycle and considered at a Special Meeting of ASQAC. In addition the University of Central Lancashire appoints an Institutional Examiner to review this report and provide external feedback on the External Examiner system in place.

INFORMATION AND RESOURCES FOR EXTERNAL EXAMINERS

RESPONDING TO YOUR FEEDBACK

Your feedback is extremely important to the University. Each year you will be asked to provide feedback in a variety of ways which includes:

  • feedback on draft assessment briefs (this is known as verification)
  • feedback on the marking process (this is known as moderation)
  • completion of an annual report

Annual Report

Upon receipt, your annual report will be considered by staff within Academic Quality and Compliance and the relevant School. You will receive a response highlighting any actions which the School, College or University may need to take as a result of your feedback.  Your report and feedback is also shared with students. The Academic Quality and Compliance team produce an annual overview of all reports received by the University.  

In addition the University of Central Lancashire appoints an Institutional Examiner to review this report and provide external feedback on the External Examiner system in place.

FORMS

Annual Report Form

External Examiners are required to submit their annual report within SIX WEEKS of the final boards taking place for the academic session.

Fee and Expense Claim Form

The annual fee payment is not automatically generated upon receipt of your report.  You must complete a fee/expense claim form (below) each year to receive payment of your fee.  The form should be submitted to Academic Quality and Compliance upon submission of your annual report to ensure that your fee and expenses are paid promptly.

FEES AND EXPENSES

How to claim your annual fee and expenses:

The annual fee payment is not automatically generated upon receipt of your report.  You must complete a fee/expense claim form (below) each year to receive payment of your fee.  The Form should be submitted to Academic Quality and Compliance upon submission of your annual report to ensure that your fee and expenses are paid promptly.

FREQUENTLY ASKED QUESTIONS

In addition to the External Examiners Induction event and resources, the School will arrange for an experienced External Examiner from the subject area (or associated subject area) to act as a mentor to offer you support and guidance. The Course Leader will provide you with the details of your mentor.

You should attend relevant assessment board meetings.  You should contribute to assessment board decisions and ensure that those decisions have been reached by means according with university’s requirements and standard practice in higher education.  If you are unable to attend, you should still be involved in the process, either by email, telephone conference call, video conference or Skype.

It is up to you and the School to work out how you will undertake this responsibility.  Some examiners ask for samples to be sent to them in the post prior to the assessment board.  Others prefer to come to our University the day or morning before the assessment board so that they have time to look at work in-depth prior to the meeting, in other cases access is provided electronically.

Where the method of assessment allows, submission of coursework can be made via Turnitin. Where assessment is submitted by students via e-submission, it should by marked and second marked online.  The preferred approach for supporting you with your role within e-submission is to provide you with direct access to the relevant Blackboard sites.    

External Examiners are required to submit their annual report within SIX WEEKS of the final boards taking place for the academic session.  Reports should be submitted by email to eexaminers@uclan.ac.uk

You should submit one report for the same award delivered at multiple sites.  However, the report should be completed with specific comments for each site under the report headings.  Section 6 of the report allows you to write in more detail regarding matters at specific partner institutions/sites of delivery.