Year 3 medicine placements supervisor information

A nine-week clinical module in year three focussing on general practice.

This placement focusses on the care of patients and populations in a primary care setting.

What is the structure of year three?

Introduction to Clinical Practice

Year three begins with Introduction to Clinical Practice (ICP) Week. During this week students will attend some induction sessions. These will be both on campus and in hospital. They'll have the chance to meet the year three staff.

Student selected component (SSC)

During the General Practice placement students will complete an SSC which includes a clinical audit.

Student selected component (SSC)

Weekly structure for general practice

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Clinical Placement Activity (CPA) Campus Day Self-directed learning (SDL)
Six half-day sessions timetabled flexibly across the seven day week (excluding campus days and teaching weeks). Tuesday Two half-day sessions timetabled flexibly across the seven day week (excluding campus days and teaching week).

Example timetable

Week one

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  Monday Tuesday Wednesday Thursday Friday

Welcome and Induction

Campus day all day

Meet and sit in with clinical pharmacist

Meet with audit supervisor to plan Home Study day
10:30-12:00 Spend time in admin/reception        
12:00-13:00 Lunch   Lunch Lunch  
13:00-14:00 Initial meeting with named GP supervisor   Practice meeting Home visits  
14:00-17:00 Emis training   Observe GP clinic Observe GP clinic  

Example timetable

Week two-eight

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  Monday Tuesday Wednesday Thursday Friday

Audit time

Campus day all day

Asthma clinic

Diabetes clinic Home Study day
10:30-12:00 HCA phlebotomy clinic        
12:00-13:00 Lunch   Lunch Lunch  
13:00-14:00 Home visits   Practice meeting Case presentation to FY1 or above  
PM GP clinic*   GP clinic GP clinic  

*GP clinic - allocate student one patient to take history from if possible.

Please note these are just examples to give some ideas. We know every practice works differently and the student is expected to do 6 sessions over the 4 days so working patterns may differ. 

Year three FAQs

For practices attached to MLCSU they have very kindly agreed to provide EMIS training for our year three students. This is a one-hour online session. The students will need access to Teams on a full screen (not their mobile phones).

They do not need EMIS access for this training. They will receive training in the basics of how to add a consultation. Please supply students with an EMIS log in so they can add consultations when seeing patients.

If you wish to arrange extra training that is fine. The students will need support for searches for the audit. 

Recording activity on placement – clerking, presentations and clinical case logs 

During the Clinical Module students must undertake a number of activities which are recorded in their portfolio as follows: 

Minimum 3 clerkings per week, which students must log against the list of Core Clinical Presentations for the module. A sample Core Clinical Presentations Log for illustration is given in the appendix. Students may log one case against up to three presentations, if appropriate. They must bring this log to their meetings with you for it to be reviewed. 

One case presentation per week to a doctor FY1 level or above 

Clinical case logs – there is no specific weekly requirement for these but students must complete two per nine-week module with a total of eight across the year. Students are required to enter clinical details and reflective notes on each case. The student’s Academic Advisor (AA) will assess these case logs. We do however ask if you can ensure that the student is compliant with the requirements and are engaged with the process. You are not expected to mark the logs or provide feedback.    

Workplace-Based Assessments (WBAs)  

Students are required to successfully complete a number of work based assessments including:   

  • DOPS (Directly Observed Procedural Skill)
  • Mini CEX (Mini Clinical Evaluation Exercise)

The WBA are monitored and assessed by the Clinical Skills Team. Students must undertake both DOPs and mini-CEX during each clinical module and it is obviously helpful if this process can be facilitated. A Workplace-Based Skills Tutor is regularly available to assist students with this process and to identify and train assessors in the clinical areas.

The Skills Tutor will also monitor students’ progression against their WBA requirements and may liaise with yourself as supervisor if there are any concerns. There is no requirement for yourself as a supervisor to monitor or review your student’s WBAs.   

Role of the supervisor

Supervision and meetings

As a supervisor your main role will be to oversee your student(s) progress during the module and provide feedback. Students will be given your name at induction in the introduction week and details of how to make contact.

Meeting forms

The clinical supervisor (or placement) e-forms are used to record the supervision meetings with your student. They must be completed by both the student (before) and their supervisor (during) each meeting. The completed e-form is then recorded in the student’s portfolio. The meetings should take place face to face whenever possible.

Student procedure for meetings

In advance of the meeting, the student will complete their part of the form on a Word template.

The student will upload the Word document to the e-form before the supervisor meeting.

Medicine placement FAQs

If a student is unable to attend, they are expected to:

  • Email their phase one or two officer
  • Email the Medicine Placements team
  • Telephone the practice before the start time of their scheduled activities

If your student doesn't turn up and and you have not been informed of their absence inform the Medicine Placements team as soon as possible so we can make sure that they are safe. 

If you have concerns about a student’s attendance, please issue a Professionalism Development Opportunity via completion of an Event Form. The Event Form system has options for Wellbeing and Safety, and Professionalism Lapses.

Choose whichever one you feel is most appropriate for the situation as you understand it. This will then be dealt with by the Professionalism, Wellbeing and Safety Tutor or Lead for Professionalism who will take appropriate action.

Please be assured that all students will have had a DBS (Disclosure and Barring Service) check by the University prior to being allowed to attend placement. The student will have a copy of this, and we ask they have this available if you need to check.

The students also must complete the E-Learning for Health module for their year group. This includes safeguarding adults and children level 2 and resuscitation.

Please send out an email to the student introducing them to the practice and include a timetable if possible.  Set out the expectations for the first day including expected time of arrival and the practice address (this is especially important if the practice has more than one site). Perhaps include some travel hints if necessary.