Health and safety information for contractors

Please take care when moving around campus. Ensure that you stick to the speed limits, park sensibly and be mindful of pedestrians and cyclists.

Parking at the university is limited. Parking permits can be obtained from estates services. Contractors are encouraged to minimise the number of vehicles they bring to site and use alternative transport methods if possible.

Parking on pavements causing an obstruction is strictly forbidden. Inappropriate parking on-site will not be tolerated and security will take action if the system is abused.

Contractors can use university welfare facilities, providing they are used respectfully. Campus refectories and food outlets are clean wear zones. All muddy and soiled clothing must be removed, and contractors must be considerate to other users.

Any abuse of the University buildings, staff or students will not be tolerated.

If your work involves higher-risk activities such as working at height, electrical work, hot work, etc., then you may be required to obtain a permit to work from estates services. To ensure permits are issued appropriately, discuss the health and safety aspects of your work with your contact person within estates services: 01772 892888.

Please stay vigilant while working on-site and ensure all risks are controlled so far as is reasonably practicable. Any concerns or issues must be reported to your host immediately.

• Working at heights
• Confined space
• Hot work
• Isolations
• Excavation and breaking in
• Asbestos

Before any work commences, the following documentation must be present and approved by the university:

• Liability Insurances
• Risk Assessment & Method Statement
• Additional Training Documents where necessary (eg working at heights)
• Additional Licences where necessary (eg IPAF or ECS)
• Evidence that the UCLan Contractor Induction has been completed

Contractors must report to their host on arrival. This is to confirm that the contractor and any relevant documentation is in place, so work can commence.

Contractors must wear workwear showing their company logo and their UCLan visitor's lanyard whilst working on site.

It is the contractor’s duty to ensure their work areas are suitably barriered off and signposted. The scope of this will be outlined with the host before work commences.

All keys must be returned before you leave campus, even if you are on-site for multiple days. Contractors issued with keys must ensure unauthorised people do not access the area.

Contractors will be expected to follow relevant methods or safe systems of work. You should advise Estates Services if your work is likely to disturb any hidden services.

Contractors and their employees must familiarise themselves with actions to be taken in the event of a fire including how to raise the alarm, location of the nearest alarm break glass, means of escape from their work area and the location of the fire fighting equipment and the fire assembly point.

Out-of-hours work can only take place with prior authorisation by the UCLan host. Campus security must be informed to aid with access. At this point, all relevant permits will be completed and, if required, contractors will be shown their area of work.

All contractors are expected to report any defective plant, unsafe practices or unsafe methods of work to estates services.

When working with tools on-site, ensure you are only using that which you have been trained to use safely. Utilise all guards and safety devices fitted to equipment provided for you where necessary.

UCLan is an open campus. There may be occasions where members of staff and students will be in close proximity to you:

• Do not leave tools laying around your work area and clear away prior to taking any breaks.
• If working with power tools, where applicable, low voltage or battery operated tools should always be prioritised over higher voltage tools.
• Wired power tools should not create trip hazards.
• Ensure the appropriate barriers are in place when necessary.

Remember, to adhere to the provision and use of work equipment regulations, work tools must be:

• Suitable for the intended use
• Regularly inspected and maintained
• Operated only by those authorised and trained
• Accompanied by suitable safety measures

Use of any large mobile plant such as forklift trucks or scissor lifts must be fully communicated to estates prior to work commencement. This would include a detailed risk assessment and method statement

Before any work begins, the host will check the asbestos register and advise accordingly. Asbestos surveys are available from estates services which will show locations of asbestos across campus.

Any questionable material uncovered when working should be treated as asbestos and work must cease. The site supervisor and project officer should be made aware of this immediately.

Contractors must not disturb any material that is known or thought to contain asbestos.

Contractors are responsible for the delivery and storage of materials to their work area. These must not be delivered to university stores or reception areas.

Any environmentally hazardous materials need to be delivered, stored, used and disposed of in a controlled manner.

Such materials must be transported and stored in appropriately sized bunds/drip trays.

Hazardous material must not be left unattended or insecure.

Contractors are also responsible for the disposal of their waste. University bins or skips must not be used.

When wet chemicals are used, the process to control chemical spillages must be outlined within the risk assessment and method statement.

UCLan operates a total ban on vaping and smoking throughout the University’s buildings and prohibited areas as indicated directly outside of buildings.

Contractors must ensure their work area is kept as tidy as possible throughout the duration of the works and that it is cleaned up and left in a safe condition on completion.

It is important to remember, contractors are representing UCLan as well as their own company. It is our expectation that contractors, behave courteously, respectfully and adhere to the university’s key values.

On completion of work, contractors must report to their host to sign off all relevant documents.

Any permits to work must be signed off by the host and responsible person before the job/site can be handed over. In handing over the work area, you are confirming that the area has been left safe and tidy in accordance with agreed procedures.

Familiarise yourself with our campus map.