Privacy notice: staff

Please see below for the University of Central Lancashire’s staff privacy notice.

Data collection

On behalf of your employer, the People Team collects and processes data about you for normal employment purposes. The information held and processed concerning you and your employment will be used to enable the University to manage its relationship with you effectively, lawfully and appropriately, during the recruitment process, during your employment, at its end and after you have left.

Data processing

The People Team needs to process data in order for the University to enter into and meet its obligations under your employment contract. In some cases data is processed to meet legal and statutory obligations. For example, demonstrating that checks have been undertaken to ascertain eligibility to work in the UK, to deduct tax and to comply with procedures for the payment of statutory benefits and dealing with applicant data for vacancies.

Data will be stored in a range of different places, including your personal file, in the People Team’s management information systems and other IT systems such as the University’s e-mail system and telephone directory.

Data sharing

The People Team will share some of your information internally, for example, with other People Team colleagues, with Payroll and IT staff and your line manager where access is necessary for the performance of your and their roles.

The People Team will also share some of your data with third parties in order to obtain references, complete background and eligibility checks, obtain medical clearance and administer pension and other benefits.

Information security

The People Team takes the security of your data seriously and operates within the University’s internal policies and procedures in order to try to ensure that your data is not lost, accidently destroyed, misused or disclosed and is not accessed except by the relevant employees in the performance of their duties.

Your rights

Under the GDPR, as a data subject you have the right to request:

  • Access to a copy of your data.
  • Rectification of inaccurate or incomplete data.
  • The People Team, on behalf of the University, to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing.

Information Controller and Data Protection Officer

The University of Central Lancashire is the controller and processor of data for the purposes of the GDPR. If you have any questions or concerns regarding your data and how it is processed, please contact the Information Governance Manager.