The Student Immigration Compliance Team (SICT) and the Student Support Team in The <i> are here to provide advice and guidance on Tier 4 immigration issues and can also advise students who are studying at UCLan on a Short Term Study Visa (STSV).
These teams can help advise you if you have any questions or concerns about your immigration status.
It is your responsibility to ensure you have a valid passport and visa throughout your stay in the UK. Please ensure that you renew your passport in good time if it is due to expire during your studies. If you lose your passport you must report the loss to the police and to your embassy; please also let us know by emailing SICTSupport@uclan.ac.uk. Since we also need to hold a copy of your current passport on our records, once you receive your new passport please send us a clear photograph or colour photocopy of the main passport page to us on the email address above.
After entering the UK you will be issued with a Biometric Residence Permit (BRP). You will need to collect the BRP yourself after you arrive in the UK. You will receive correspondence from The Home Office which contains the address where to collect your BRP from. This will usually be from a Post Office or the University as an Alternate Collection Location (ACL).
If you selected to collect your BRP from a post office you will have been asked to identify the post office by postcode which offers the BRP collection service. The BRP letter you received from the Home Office will confirm the delivery address and date the BRP will be available from. No appointment is necessary to collect your BRP. You should not attempt to collect your BRP if you have been required to undergo a 14 day self-isolation period on arrival in the UK until after this period has expired as anyone trying to do so may be refused service by the post office. Please note that at present there is no requirement to collect your BRP within 10 days of arrival in the UK and you should collect your BRP as soon as possible after any period of self-isolation.
When you go to the Post Office to collect your BRP, you will need to take your passport containing your Entry Clearance Vignette with (ECV) with you; full guidance at the link below: www.gov.uk/biometric-residence-permits/collect.
If you are under 18 years of age you cannot collect your BRP on your own and you must nominate another person who is over 18 to do this and they need to accompany you to the post office. In this circumstance we would advise you to nominate someone who meets the criteria and is within your bubble, either a family member or a flat/housemate. Please see details at the link below: www.biometric-residence-permit.service.gov.uk/someone-else/arrange.
After you have collected your BRP please check that it is correct; you should check the spelling of your name, the date of birth, the work conditions and the length of your visa. Please scan and send the front and back of your BRP to the Student Immigration and Compliance Team at SICTSupport@uclan.ac.uk. We will upload this onto your file on the UCLan Student Record Database. When on campus activity resumes, we will be required to check the original copy of the BRP. You will be invited to attend an appointment for it to be checked against the copy we have on the student record which will then fulfil the Home Office documentary requirements.
The University main campus is currently closed for BRP deliveries. If you selected the University as an ACL and have already received correspondence from the University that your BRP has been directed to a post office for collection, please see the ‘Post Office Collection’ information above. Please note that we are unable to request any further BRPs be redirected to post offices.
If you selected the University as an ACL, you will need to follow the procedure below as the University has recently joined the Home Office Post Arrival Process (PAP) for BRP delivery. The University is notified by the Home Office on a weekly basis of any student who used the ACL code and whose BRP has not yet been produced. Once we receive this information from the Home Office, we will contact you to confirm that you are in the UK by requesting that you send us a clear picture of the stamped Entry Clearance Vignette (ECV) from your passport which confirms your arrival. We will also request that you provide us with an address that you will be staying at for next 28 days so that we can ask for the Home Office to produce your BRP and arrange for it to be delivered to you.
After you receive your BRP please check that it is correct; you should check the spelling of your name, the date of birth, the work conditions and the length of your visa. Please scan and send the front and back of your BRP to the Student Immigration and Compliance Team at SICTSupport@uclan.ac.uk. We will upload this onto your file on the UCLan Student Record Database. When on campus activity resumes, we will be required to check the original copy of the BRP. You will be invited to attend an appointment for it to be checked against the copy we have on the student record which will then fulfil the Home Office documentary requirements.
It is a requirement of your Tier 4 visa that you attend your course regularly and engage fully with your programme of study. The University uses a range of tools to monitor attendance; please ensure you understand fully what attendance is expected of you on your programme of study.
If you are on a taught programme and are not well and unable to attend timetabled sessions or are unwell and unable to engage in study, you should contact your course leader or academic advisor and you should email email@example.com.
Please ensure you include your full name and University Registration Number (this can be found on your offer letter or on the back of your UCLan card) in any email to firstname.lastname@example.org. If you are on a research programme and are not well and unable to engage in study, you should contact your Director of Study and you should email Help4researchstudent@uclan.ac.uk (please ensure you include your full name and University Registration Number.
Some students will need to register with the police when studying in the UK.
If you need to register with the police, you must make an appointment with them either before you arrive in the UK or no more than 7 days after arrival.
The following documents provide useful information on how to make and appointment with the Police in order to complete your registration.
It is a requirement of your Tier 4 visa that you keep your contact details up-to-date; you must ensure that the University has full, accurate details of your UK term-time address; your telephone number in the UK and your email address. You can update your details via MyUCLan or you can contact SICTSupport@uclan.ac.uk. If you are undertaking a work placement you must ensure you provide full contact details of the residential address (whether in the UK or outside the UK), telephone number (whether in the UK or outside the UK) and email you will use whilst on placement; you must also provide full details of the address, telephone number and email of your employer.