Expense Claims



Students in receipt of NHS Bursaries may be eligible to claim travel/accommodation costs, providing the cost of travelling to and from placement is IN EXCESS of the student normal daily travel costs between the student term-time address and place of study. If student are eligible to claim mileage the student may also claim the cost of Car Parking at the placement site.

Full guidance regarding travel/accommodation expense claims can be found at: Travel/Accommodation expense claim guidance
Please note it is THE STUDENTS responsibility to ensure the correct form is submitted.
ALL claims must include a copy of the student BOSS front sheet to facilitate processing. Any forms submitted without this will be rejected.

Note: The student must use the cheapest form of transport available for the student journeys – the student must keep all receipts (i.e. bus or train tickets) and attach these to the student claim form. The student must use Google Maps and can only claim mileage for the shortest route each way, even if the student choose to use a different route.
If students are having difficulty in meeting travel/accommodation costs ‘up front’ the University operates a Short Term Loan assistance scheme which students may wish to apply for to cover the cost of the travel. Once bursary claims have been completed this loan can then be paid back directly.

If a student is a widening access/seconded student the policies and procedures of the employing NHS Trust should be followed in relation to travelling to and from placement, and using their own vehicle during placement (community based placements).



Students in receipt of NHS Bursaries who find it difficult to travel to placements may be able to stay in temporary accommodation and claim costs towards this, provided this has been agreed in advance with the student Course Leader or Academic Lead for Work Based Learning.

Please note any claims submitted for processing which do not have written permission from the Course Leader or Academic Lead for Work Based Learning will be automatically rejected.

All NHS Bursary Practice Placement Expenses claim forms must be handed into Brook Hub (Brook BB204) for initial processing. The claim form will be checked for accuracy / discrepancies before being signed and forwarding to the NHS Student Bursaries Unit for processing.
Once travel forms have been processed by the WBLT team a note will be added to Starfish to allow students to keep track of travel claims.