All students going into health placements must have enhanced Disclosure and Barring Service clearance prior to commencement of placement.
For apprenticeship students, employers will ensure all relevant DBS checks are in place and students should follow HR guidance with this regard.
A link will be sent to students to complete on online form to trigger the DBS process.
On completion of the online form students must then take the ORIGINAL documents stipulated on the form to the pre-induction event (where possible) or Brook Hub (BB204) on commencing studies for verification by the administrative teams. The DBS assessment will not commence until verification has taken place. This should be done as a matter of urgency to ensure DBS clearances are in place prior to the commencement of placement. Once verification has been completed, students will receive an automatically generated email from the DBS service if there are any anomalies on the form. Students should note that UCLan does not receive this notification and therefore is not able to prompt students if there are any anomalies. Students are advised to check emails in the 24 hours following verification to ensure any anomalies are addressed.
DBS certificates are posted directly to student’s addresses and no copies are sent to the University. A member of staff who has managerial responsibility is notified each time DBS information is updated online but can only see information relating to if a student has a clear DBS check or if additional information is supplied on the certificate.
Original DBS certificates should be retained by students. In some instances students will be asked to present their DBS certification to placement to fulfil the requirements of their HR/governance processes. We are unable to issue a copy of DBS certification. If a repeat DBS check is requested due to loss of certification, students are responsible for payment of this. The University do not receive an original copy of the DBS certificate and therefore are not able to provide replacements.
Students may wish to consider subscribing to the DBS update service, which may prove to be a cost effective solution for those undertaking work in the caring sector. If students wish to take this option, please be advised that this must be completed within a set time frame stipulated by DBS.
Where information regarding any cautions or convictions is supplied on the DBS certificate, this MUST be taken to Brook hub where photocopies will be made and forwarded to the relevant School DBS panel. Students should also supply a supporting statement to give context to the information on the DBS certificate.
The panel consist of independent practice staff and academics and meets to review any cautions/convictions and make a decision about whether or not a student is able to continue on the programme of study.
Any information sought for consideration in this meeting is destroyed following the meeting in line with DBS requirements with only decisions recorded on a central database.
The outcome of any DBS panel will be supplied on request to any regulatory body seeking this information prior to a graduate being admitted onto a professional register.