All students going into health placements must have enhanced Disclosure and Barring Service clearance prior to commencement of placement which the university will pay for.
A link will be sent to students to complete an online form to trigger the DBS checking process.
On completion of the online form students must then take the ORIGINAL documents stipulated on the form to the Pre-Induction Event for verification by the administrative teams. The DBS assessment will not commence until verification has taken place. This should be done as a matter of urgency to ensure DBS clearances are in place prior to the commencement of placement.
DBS certificates are posted directly to student’s addresses and no copies are sent to the University. A member of staff who has managerial responsibility is notified each time DBS information is updated online but can only see information relating to if a student has a clear DBS check or if additional information is supplied on the certificate.
Where additional information is supplied on a DBS certificate i.e. information regarding any cautions or convictions, the information under DBS panel should be referred to.
Original DBS certificates should be retained by students for placements where individual evidence of DBS clearance is required.
If a repeat DBS check is requested due to loss of certification, students are responsible for payment of this. The University do not receive an original copy of the DBS certificate and therefore are not able to provide replacements.
Students may wish to consider subscribing to the DBS update service which costs £13 per year and must be initiated at the time of completing the DBS application form. This may prove to be a cost effective solution for those undertaking work which may require this level of clearance alongside their studies.
Agreements made with placement providers stipulate that University approved clearances are honoured within practice settings. However, if a student elects to complete placements beyond those with formalised agreements, repeat DBS screening may be required.
Where information regarding any cautions or convictions is supplied on the DBS certificate, this MUST be taken to Brook hub where photocopies will be made and forwarded to the relevant School DBS panel. Students should also supply a supporting statement to give context to the information on the DBS certificate.
The panel consist of independent practice staff and academics and meets to review any cautions/convictions and make a decision about whether or not a student is able to continue on the programme of study.
Any information sought for consideration in this meeting is destroyed following the meeting in line with DBS requirements with only decisions recorded on a central database.
The outcome of any DBS panel will be supplied on request to any regulatory body seeking this information prior to a graduate being admitted onto a professional register.