Data Protection

Students within the Faculty of Health & Wellbeing complete significant periods of experience within placement settings. As a result, it is important that some information is shared with placement partners and for some programmes across other platforms to enable us to meet the requirements of both Regulatory bodies and our placement partners. The following details what information is shared, with whom and for what purpose. At each enrolment students are prompted to give permission for each element of information shared.

Where external platforms are used, the information shared and subsequently stored is on EU based servers to ensure compliance with EU Data Protection legislation.


All Students:

Names and UCLan email addresses are shared for the purposes of contact regarding placement and the sharing of information regarding internal training events which may be of interest.

With the student’s permission, individualised learning plans detailing suggested reasonable adjustments are provided to placement coordinators to share with named supervisors on placement.

Where a requirement of placement partners, students will be forwarded a link to the DBS website to commence DBS process. Staff cannot access full information regarding students on this site.

See DBS process for further information.


Health Students:

Names, email addresses, programmes and year of study are provided to E Learn for Health to allow accounts to be created on the online platform for completion of annual Mandatory training. These accounts are accessed by PLSU staff to monitor completion of Mandatory training.

Names, email addresses and placement information is shared with onlinep@re to allow creation of online assessment documents (where applicable), online timesheets (where applicable) and placement evaluation records linked to the placement area. The information shared on this platform is restricted to different user groups.

All students on Nursing, Midwifery, Physiotherapy, Paramedic, Operating Department Practitioner and Occupational Therapy programmes also have their names, dates of birth and UCLan email address added to the Wellbeing partners online platform for activation of Occupational health assessment. The information uploaded by students is only shared with Wellbeing partners with UCLan staff having no access.

In line with Data protection legislation students may ‘opt out’ of data sharing at any point and should contact Brook Hub to discuss this with the relevant programme team.