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Mitigating Circumstances (MCs) – long term extension / other remedies

Some students face significant unplanned and unforeseen events in their personal life which have a greater impact on their studies than can be solved by the use of a short-term extension. If this applies to you, the University is ready to support you both with regard to your course and your personal wellbeing through the Mitigating Circumstances process.

Here are some examples of situations which could mean that you need a longer-term extension or other adjustments through the mitigating circumstances process:

• Significant personal illness or injury
• The death or critical/significant illness of a close family member/dependant
• Family crisis or major financial problems leading to acute stress
• Absence for jury service or maternity, paternity or adoption leave
• A criminal act where you have been a victim such as assault, sexual assault or rape
• In exceptional cases absences caused by work commitments will be considered

These examples are not exhaustive, we appreciate that every individual students’ circumstances are different and as such every application will be considered on a case by case basis.

What is the deadline for submitting Mitigating Circumstances applications where a longer-term extension/ other remedy is required?

Although this may be a difficult time for you, it is in your best interest to apply as early as possible. You must apply no later than 3 working days after any examination or assessment submission date. Do not wait until you receive your assessment results to submit an application.

What happens after I have made an application?

Once your application has been received your Year Tutor will contact you to schedule a co-creation discussion. The co-creation meeting is an opportunity for you and your Year Tutor to discuss the reasons for the Mitigating Circumstances application and to determine what support and other adjustments e.g. to assessment deadlines, can be made to ensure that the you are able to perform in an assessment/ examination to your full potential.
During your co-creation meeting with your Year Tutor here are some examples of possible remedies:

• you may be given an extended deadline
• an assessment may be rescheduled to a later date e.g. a Semester 1 deadline may be moved to Semester 2
• you may be advised to interrupt your studies for a period
• you may be granted a reassessment
• you may be able to retake a module in full the following academic year, with no penalties
• you may be given a different form of assessment

Your Year Tutor, Module or Course Tutor may be able to offer guidance or support or make you aware of where additional help is available. The Student Union may also be able to provide advice through the Advice Centre.

What may happen if my application for Mitigating Circumstances (long-term extension/ other remedy) are approved?

If your application is approved, you should not sit any examinations or hand in assessed work until you feel able to do so (or when any period of time away from study granted by the MC process expires).

What happens if I have approved MCs and I still hand in work or sit an exam?

If you still hand in work or sit any exams, this will be considered as a first assessment attempt and your work will be marked. Although you may have passed, if you feel that you have not performed as well as normally because of the MCs, you have the right to submit an appeal within 2 weeks of receiving the result. Any re-attempt at an assessment granted upon appeal will be considered as a first sit, in that your mark will not be capped at a minimum, and the higher of the two grades achieved will be awarded.
Find out more about the Appeals process here.

What happens if my Mitigating Circumstances are rejected?

If your request is refused you must complete your assessments as normal.


Mitigating Circumstances (long-term extension / other remedy) submission process

Find out how to submit an application here