You are here: Home / Support / Academic Information / Course information / Exams and Awards / Mitigating circumstances / MCs (long-term extension/ other remedy) Submission Process

Mitigating Circumstances (long-term extension/ other remedy) Submission Process

You can apply for Mitigating Circumstances (where a long-term extension/ other remedy is required) online via myUCLan following these instructions. If you cannot access MyUCLan you can contact your Hub who will provide you with assistance.

 

Important

Before you apply, please ensure that you have read this information:

1) Seek advice and guidance from an academic staff member such as your Academic Advisor or Module or Course Leader. Alternatively, independent advice can also be found at the Students’ Union Advice and Representation Centre.

2) If your circumstances relate to a disability or long term condition that you have not previously declared to the University, please contact Disability Services for advice and support.  Further information is available here.

3) Applications for MCs (where a long term extension/ other remedy is required) should be made as soon as possible. Mitigating Circumstances requests should ideally be submitted prior to an examination or assignment deadline and in any event within three working days after an examination or assignment deadline. Applications outside of this timeframe will not normally be considered unless there is good reason.

4) If possible, evidence should be provided to substantiate your submission. If this is not available at the time of your application, submit the evidence as soon as possible. The sooner any evidence is provided the earlier a decision will be made, and support provided to you.

MC reason

Example evidence

Significant illness or injury to self

Medical certificate or prescription
Hospital letter or note
Appointment card

Death or critical/significant illness of a close family member/dependant

Death certificate
Obituary notice
Newspaper article
Medical certificate/hospital letter or note

Family crisis or major financial problems leading to acute stress

Documents relating to the issue
Statement from independent professional, including counsellor, victim support or legal advisor

Absence for jury service or maternity, paternity or adoption leave Official letters/documentation
Work commitments (in rare cases) Letter from employer
Victim of a criminal act Police report
Statement from independent professional, including counsellor, victim support or legal advisor.
Ongoing support will be provided to any student who is the victim of such crimes. Confidential, specialist support is available, either by contacting the <i> or by noting in your mitigating circumstances that you would be open to the offer of help and support

 

Victim of a sexually motivated crime Police report
Statement from independent professional, including counsellor, victim support or legal advisor.
Ongoing support will be provided to any student who is the victim of such crimes. Confidential, specialist support is available, either by contacting the <i> or by noting in your mitigating circumstances that you would be open to the offer of help and support

 

We are aware that it will not always be possible for you to provide evidence in the forms suggested above. The purpose of the co-creation meeting is for you and your Year Tutor to talk through the difficulties you are experiencing, to enable an informed decision regarding your application.

5) Reasons that do not constitute grounds for the granting of Mitigating Circumstances:

  • Everyday issues and occurrences such as transport problems, time management, childcare, holidays, moving house
  • Everyday illnesses such as colds and headaches
  • Religious observance or obligations
  • Extended periods of international travel during term time

6) Following submission, with appropriate evidence, you should receive a response within 5 working days.

Confidentiality

The University is committed to ensuring confidentiality and only those staff who are part of the decision making and academic process will have access to your information. Remember you can seek advice and support from your Academic Advisor, Module or Course Leader or from the Students’ Union Advice and Representation Centre.