Executive Assistant

Job Reference
0253-24
Date Posted
Friday 22 March 2024
Application Closing Date
Sunday 14 April 2024
Location
Preston Campus
Salary
£28,759 to £32,982 per annum
Basis
Full Time
Contract Type
Indefinite
Job Category / Type
Professional Services
School / Service
Vice Chancellors Office
Hours
36.25 hours per week
Interview Date
Wednesday 1 May 2024

Job description (PDF, 89.16 KB)

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Job details

A vacancy has arisen for an Executive Assistant to join the Vice-Chancellor’s Office.

We are looking for a self-motivated person to provide a professional and confidential executive support service to the Pro-Vice Chancellor (Academic Leadership) and work collaboratively with other Executive Assistants in the Vice-Chancellor’s Office to ensure a seamless support service to the Vice-Chancellor’s Group.

This opportunity will allow you to play a key role in supporting the achievement of the strategic objectives of the University and develop extensive knowledge of its activities and key internal and external stakeholders. You will be required to provide high level administrative services including diary management, organising travel and supporting itineraries, managing financial administration and expenses, drafting correspondence, prioritising emails, undertaking background research and analysis, and the management and servicing of meetings, including the preparation and dissemination of agendas in a timely and appropriate manner.

This is an excellent opportunity to experience work at this level and to be successful in the role the right candidate will have the ability to work under pressure and have experience of managing a varied and demanding workload. You will be able to utilise initiative in prioritising, fielding and responding to queries, communicate diplomatically with, and act as the initial point of contact for, internal and external contacts, ensuring a professional image is maintained at all times. 

Candidates will hold GCSEs including English Language and Maths at Grade C or above, or have appropriate equivalent experiential learning and also have an IT qualification or equivalent level of ability. You will have strong communication skills and a track record of dealing with confidential and sensitive information with discretion and diplomacy, maintaining confidentiality at all times.

For an informal discussion about the role, please contact Carolyn Johnson.

ABOUT THE VICE-CHANCELLOR’S OFFICE

The Vice Chancellor is responsible for the leadership and management of the University and is supported by the Vice-Chancellor's Group, which includes the Deputy Vice-Chancellor (Operations), Chief Officers and Pro Vice-Chancellors. The Vice-Chancellor's Group lead the University and are responsible for ensuring we fulfil our mission and values. As a leadership team they have clear responsibilities to drive improvement and growth around our key objectives of student recruitment and experience, financial stability and a continued focus on our people. The Vice-Chancellor’s Office is managed by the Executive Officer. The Vice-Chancellor and the Vice-Chancellor’s Group are supported by Executive Assistants. 

In your new role you will provide executive support to the Pro Vice-Chancellor (Academic Leadership) who is responsible for the line management of the Deans and academic leadership within the University.

This position is based on campus, in Preston. You have the opportunity to work from home one day each week on a rota basis which may be subject to change. 

Read more about the benefits of working at UCLan

We are proud to be a diverse, multicultural university. We are committed to building a truly inclusive culture where diversity is championed. Applications are particularly welcomed from individuals who will support the diversification within the University and support its development of a culture that is inclusive and welcoming to all.

UCLan is committed to providing a safe environment to study, work and visit, protecting children, young people and adults at risk from harm and abuse. Our safeguarding policy and safer recruitment procedure outlines our approach, alongside other internal policies, procedures and guidance which can be found on our website at Safeguarding - UCLan 

Applicants applying for roles in regulated activity and that are listed as an exception under the Rehabilitation of Offenders Act 1974 will be required to disclose any spent and unspent convictions and undertake a Disclosure and Barring Service (DBS) Check at the appropriate level, UCLan will only ask an applicant to make an application for a DBS check if they are legally entitled to.