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Purchasing

We hope you find the information below useful, if you would like to make a further enquiry please contact the purchasing office on +44 (0)1772 892223 or email PurchasingEnquiries@uclan.ac.uk.

Tendering opportunities

Register for current or future tenders

 

Sustainable Development Procurement

Sustainable procurement considers the environmental, social and economic impacts of an activity, product or service; whilst taking a long term perspective.

STRATEGIC COMMITMENTS

The University has demonstrated a clear commitment to sustainable procurement which is driven through the following strategic priorities:

  • Social Impact: the University plays a key role in the local community, contributing to the economic and social wealth in Preston, Lancashire and the North West. We strive to develop deep-rooted engagement between our University and the wider communities. As a major purchaser of goods and services local and regional procurement has a significant role to play in supporting these social and economic goals.
  • Environmental Impact: the University has made a commitment to improving environmental performance via its environmental management system (EMS). Procurement has been identified as having a significant environmental impact. The business risks as well as opportunities associated with procurement are managed and mitigated via the EMS to ensure continual improvement.
  • Health & Wellbeing: the University has a long track record in prioritising the physical and mental wellbeing of its staff and students and the links between health and environment are well understood. A whole university approach, including procurement which can promote human flourishing is pursued at UCLan from food to building design.

PRIORITY IMPACT AREAS

Procurement has many positive and negative impacts which can be enhanced and reduced through procuring sustainably. At UCLan five priority impact areas have been identified by the Purchasing team, based on UCLan’s strategic commitments.

  1. Resource Efficiency; implementing the waste hierarchy of reduction, re-use and recycling in procurement practices will reduce the environmental impacts associated with resource extraction and disposal, makes sense economically and can contribute to society for example, through charitable donations.
  2. Carbon Reduction; Carbon emissions occur at each stage in the life cycle of a product or service from manufacture, transport, use and final disposal. By following the principle of life cycle costings and assessment the impacts and benefits at each stage can be assessed. For example, procuring energy and water efficient equipment and optimising logistics reduces the carbon emissions associated with their operation and transport to campus.
  3. Supplier Development; The University will look to enhance supplier relationships, especially supporting and developing small and medium sized enterprises towards sustainable procurement in their own supply chains. Enabling sustainability goals to be introduced in a way that delivers value for money, making suppliers more competitive on a local and regional scale.
  4. Community and Collaboration; to maximise community benefits wherever possible through its procurement practices, as appropriate under European Regulations, on a contract by contract basis. Work in collaboration with the local community, partner organisations, internal and external stakeholders to acknowledge and share best practice and provide understanding of the positive contributions we can all make through purchasing decisions as well as exploring any impacts.
  5. Student Enrichment; UCLan strive to build a strong reputation for socially responsible graduates who become valued members and leaders of their communities. Students learn from the informal curriculum around them as well as that taught in the classroom and it is therefore important that sustainable procurement is visible throughout University procurement to provide a consistent and coherent message and add positively to the student experience.

The University’s purchasing professionals have a common sense approach to sustainable procurement – it is a way of thinking to guide decision making and simply put is the right thing to do.

UCLAN’S APPROACH

  • Policy: Sustainable procurement at UCLan is a collaboration between the procurement and environmental sustainability staff. The University has a ‘Sustainable and Ethical Procurement Policy’, endorsed by the Chief Operating Officer, which outlines these shared procurement values and commitments. Having ‘Ethical’ in its title highlights the particular institutional commitment to fairness and social equality enshrined at UCLan.
  • Flexible Framework: The University has been utilising the Flexible Framework as a tool to guide sustainable procurement. The Flexible Framework focusses on key areas of procurement; policy and strategy, people development, the procurement process, supplier engagement and measurement of impact. The tool helps to plan and prioritise the actions that need to be achieved for UCLan to embed sustainable procurement across the organisation and ensure staff engagement to give a sense of shared ownership and understanding.
  • ISO14001: Alongside this the University’s environmental management system is certified to the international standard ISO14001:2015. The experience and familiarity of this international standard at UCLan means that the guidance in ISO20400, the Sustainable Procurement standard, will also be drawn upon to ensure excellence in practice and the University’s continued contribution to sustainable development.

MONITORING AND MEASURING

Progress towards meeting the requirements of the Flexible Framework are tracked via the University’s Environmental Management System with actions agreed to ensure continual improvement.

Purchasing Code of Conduct

Purchasing Code of Conduct  

How to do business with the University

Contracted suppliers are usually appointed to the University through competitive tender/quotation processes, or via existing tendered frameworks. The University does not have an 'Approved Supplier List'.

The University subscribes to In-Tend software which allows on-line management of tenders and quotations. Live opportunities are published on In-Tend.

If you are interested in supplying the University, details of how to register for In-Tend and how to submit returns are available on our In-Tend pages.

Major contracting opportunities are formally published in OJEU  or the Government's Contracts Finder.

The University has a set of standard terms of business, located on the Purchasing web pages.

We are working to ensure that responsible and sustainable procurement becomes business as usual for the University of Central Lancashire. We have now rolled out our NETpositive Procurement Tool to our suppliers. This simple online tool supports our suppliers to create their own sustainability action plan and through our contract management process will help us to measure and monitor our sustainable procurement practices.

Collaborative frameworks 

The University collaborates widely and uses frameworks from a variety of contracting bodies:

Goods

Works and Works Services

Suppliers bidding for works contracts should be aware that the University applies a set of mandatory works criteria to all contracts irrelevant of value.

Changes to Intermediaries Legislation

Notice for Suppliers (.pdf 120kb)