Extenuating Circumstances Submission Process

You can apply for Extenuating Circumstances (ECs) online via myUCLan following these instructions and uploading this completed template.  If you cannot access myUCLan, you can submit details using this form.

Important

Before you apply, please ensure that you have read this information:

1) Seek advice and guidance from an academic staff member such as your Academic Advisor or Module or Course Leader. Alternatively, independent advice can also be found at the Students’ Union Advice and Representation Centre.

2) If your circumstances relate to a disability or long term condition that you have not previously declared to the University, please contact Disability Services for advice and support.  Further information is available here.

3) Applications for ECs should be made as soon as possible. Extenuating Circumstances requests should be submitted prior to an examination or assignment deadline if at all possible and in any event within three working days after an examination or assignment deadline. Applications outside of this timeframe will not normally be considered unless there is good reason.

4) Evidence is required to substantiate your submission. If this is not available at the time of your application, you must submit the evidence as soon as possible. The sooner evidence is provided the earlier a decision will be made and support provided to you. For guidance, please see the table below for examples of the evidence which you may submit. 

Extenuating Circumstance reason
Example evidence
Significant illness or injury to self

Medical certificate or prescription
Hospital letter or note
Appointment card

Death or critical/significant illness of a close family member/dependant

Death certificate
Obituary notice
Newspaper article
Medical certificate/hospital letter or note

Family crisis or major financial problems leading to acute stress

Documents relating to the issue
Statement from independent professional, including counsellor, victim support or legal advisor

Absence for jury service or maternity, paternity or adoption leave Official letters/documentation
Work commitments (in rare cases) Letter from employer
Victim of a criminal act Police report
Statement from independent professional, including counsellor, victim support or legal advisor.
Ongoing support will be provided to any student who is the victim of such crimes. Confidential, specialist support is available, either by contacting the <i> or by noting in your extenuating circumstances that you would be open to the offer of help and support

 

Victim of a sexually motivated crime Police report
Statement from independent professional, including counsellor, victim support or legal advisor.
Ongoing support will be provided to any student who is the victim of such crimes. Confidential, specialist support is available, either by contacting the <i> or by noting in your extenuating circumstances that you would be open to the offer of help and support

 

 

5) Reasons that do not constitute grounds for the granting of Extenuating Circumstances:

  • Everyday issues and occurrences such as transport problems, time management, childcare, holidays, moving house
  • Everyday illnesses such as colds and headaches
  • Religious observance or obligations
  • Extended periods of international travel during term time
  • Disability or learning difficulty

6) Following submission, with appropriate evidence, you should receive a response within 5 working days.

Confidentiality

The University is committed to ensuring confidentiality and only those staff who are part of the decision making and academic process will have access to your information. Remember you can seek advice and support from your Academic Advisor, Module or Course Leader or from the Students’ Union Advice and Representation Centre.